From 20+ spreadsheets to one mission control — in 8 weeks.
How SpaceStars Deck Builders kept up with 3× revenue growth and a team that doubled overnight — without their systems collapsing under the weight.
A fast-growth contractor whose stack broke before the year was out
SpaceStars Deck Builders is a residential construction company that tripled revenue in six months and doubled headcount in the same window. Demand wasn't the problem — coordination was.
Sales lived in one tool, estimating in another, scheduling in a spreadsheet, and the job site ran on WhatsApp. By the time a deck was framed, a customer's information had been re-typed four times and three different people had a slightly different version of the truth.
We tripled revenue in six months and doubled the team. Our spreadsheets and WhatsApp threads couldn't keep up. Orqestrix rebuilt how we run the company in under two months — now everything lives in one place.
- WhatsApp threads as the system of record
- 20+ disconnected spreadsheets across sales, ops, and field crews
- Manual data entry and copy/paste between tools
- Fragmented workflows across a team that doubled overnight
- No single source of truth for jobs, leads, or scheduling
- One platform every team logs into
- No more paper handoffs or re-keying between tools
- Coordinated workflows from sales to job site
- A single source of truth for the whole company
- Dashboards leadership actually trusts
The Orqestrix method, applied to a real company
Three stages, one team accountable end-to-end. No agency hand-offs, no missed context.
Discovery
We mapped stakeholders, current-state workflows, and the moments where the business actually loses money. Owners signed off on the picture before a line of code was written.
Prototype-first
SpaceStars saw a working prototype of their platform before signing the build. No 60-page spec doc. No imagination tax. If it didn't feel right, we'd have iterated — or they'd have walked, no obligation.
8-week build
A focused build team shipped the modules in priority order, with the owners reviewing working software every week. Launch was a switch-flip, not a Big Bang.
One platform, five modules, every team logged in
- 01
Lead operations
Inbound, qualification, and appointment booking flow into one pipeline. Close-rate and source attribution surfaced in real time.
- 02
Estimating & job intake
Structured intake that captures the data the field team actually needs — no more re-asking the customer.
- 03
Scheduling & dispatch
Crew assignments, calendar visibility, and job-status changes propagate to ops and sales without anyone updating a spreadsheet.
- 04
Field-to-office handoff
Crew leads update progress from the job site. Office sees it the moment it happens — billing and follow-ups stop falling through the cracks.
- 05
Leadership dashboard
The KPIs the owners care about, in one view. No more cobbling numbers together from five tools on Monday morning.
The numbers behind the pilot
One platform replaced the patchwork. Onboarding new hires went from days of tribal knowledge to a single login.
From first discovery call to the team using the platform daily — measured, not estimated.
Growth that would've broken the old stack. The platform absorbed it without adding ops headcount in lock-step.
From a handful of power users to a full crew. Every role — sales, ops, field — works inside the same system of record.
Revenue and headcount growth are SpaceStars' results. Orqestrix delivered the operational platform that let them scale without their systems collapsing under the weight.
See your platform before our first call.
We build a working prototype for qualified ops-heavy businesses — before any contract. You keep it either way.
Built before our first call · You keep it either way